ShopClock: The small business time clock
ShopClock Features and Benifits
Sample ShopClock Windows and Reports
Down an Evaluation Copy of ShopClock
ShopClock Subscription Terms and Prices
How to get Support for ShopClock
ShopClock: Time Clock Software


How Employees Use ShopClock

Displaying Your Time Card
 

To display your time card, click on your name in the list of active employees on the left hand side of the window. If your name is not visible you can either scroll the list up and down to locate you name or Filter the list by typing a few characters in the filter box located above the employee list. This will filter out all those employees whose names do not match the characters type into the filter box. For example, typing a "J" into the filter box shrinks the list to only those employees whose name starts with "J".

After clicking on your name you will probably be asked to enter the password assigned to you by the ShopClock Administrator. After entering your password, your current time card will be displayed.

Employee names can be displayed as either First Name - Last Name or Last Name, First Name. Select your preference on the Administration Menu The size of the buttons, and the font used can also be selected from the Administration Menu.

Clocking In and Out

 

You can clock in or out by clicking on the ShopClock button. You can clock in and out as many times a day as is necessary. For example, clock in when you come to work, clock out when you go to lunch and back in when you return. In each case just click on the ShopClock button. If you are currently clocked in ShopClock will clock you out and visa versa

 

Time Card Analysis

To analysize your time card just click in the box beneath it. The analysis tell you exactly where you in the current week as well as the current pay period including the number of <b>Managed</b> Hours you've taken so far in the current pay period.

Requesting Time Off

To Request time off (vacation, sick, PTO or Bereavement) click on this button, This opens the Request Time Off window which displays
  • the amount of time off available
  • the dates that other employees (in the same department) are taking off
  • scheculed holidays
  • previously scheduled time off.

Printing Your Time Card

 

To print a copy of your current time card click on the Printer button located to the right of the padlock above the time card.

Hiding ShopClock in the System Tray

 

ShopClock can now hide in the system tray (that little area normally on the right side of your start bar by the clock) instead of taking up room in the middle of your task bar. To use this feature just click with the Right Mouse button on the icon and select Hide ShopClock or Show ShopClock with the left mouse button.

Admin Functions

Editing Time Cards

To enter Edit Mode, click on the PadLock above the time card grid and enter your Admin Password. The padlock will open indicating that you are in Edit Mode. In Edit mode time card sessions can be added, edited, and deleted. You can also open any time card without entering the employees password. Sessions which have been edited are shown in red print .

Notice the little triangle in the Row Selector Box at the right end of the row. The Triangle indicates the current row. After you edit a field in the cell and move to another field, the triangle is replaced with a pencil indicating that changes have been made, but not yet saved. To save the changes press the Enter Key on the key board. To leave the column without saving the changes press the Escape Key before pressing the Enter Key

Editing a Session

Click on the cell you wish to edit (only the TimeIn. and TimeOut columns can be edited) The Session Editor will appear. The Session Editor divides the TimeIn and TimeOut columns into Days, Months, Years, Hours, Minutes, and Am/Pm fields. You can move between the fields with the left or right arrow keys, the tab key, or by clicking on the desired field. The current field is Highlighted in blue. Change the value of the field by entering a number or letter (in the case of the Am/Pm field) or by using the Up and Down Arrows on the keyboard. Save your changes and Finish Editing by pressing the Enter Key If you don't want to save any changes you may have made press the Escape Key before pressing the Enter Key

Using the Drop Down Calendar

To open the drop down calander click on the Drop Down Icon (a triangle on the right side of the column being edited. The calender month can be changed via the arrows at the top. The year can be changed by clicking on the year and then the up and down arrows that appear. Clicking on a day in the calendar will change to column date to that date. To quit editing without saving your changes press the escape key un till the pencil in the row selector at the left end of the row is gone, then press the Enter Key. To save you changes just press the Enter Key

Adding a New Session

Click on the TimeIn column of the bottom row (it's the one with a "Star or Asterisk" in the row selector). The Session Editor will appear with the current date and time selected. Make the necessary changes and save them by pressing the Enter Key. If you Add the session by clicking in the TimeOut column the current date and time will be automatically entered into the TimeIn column. Sessions added this way are shown in red.
Only Hours Worked sessions and be added here. Managed hours (Vacation, Sick, Paid Time Off, Bereavement, and Holiday hours must be added via the Managed Time Calendar in the Admin window.

When you add sessions by hand, ShopClock insists on a couple of things:
  • First, the TimeOut must be later than the TimeIn. Otherwise the session will have negative hours like a lunch or break session.
  • Second, TimeIn and TimeOut must be on the same day. This is necessary to correctly calculate over time. To enter a shift that crosses midnight just break it up into two sessions - one on each day.

Deleting a Time Clock Session

 

 

Remember the Row Selector! Simply click on the row selector (the little button on the left end of each row in the grid when it's in edit mode) -The whole row will then be highlighted, and press the Delete Key on your key board to delete a time clock session. That's all there is to it: Click on the Row Selector and press the Delete Key.

What happens when an employee forgets to clock out

the administrator simply corrects datIt dependson the AutoClockOut Option The Administrator can Enable/Disable this option on the Misc Task of the Admin Window.

If the AutoClockOut option is enabled: employees will be automatically clocked out at the default clock out time and clocked in, the next time they clock in. That is one click will booth clock them out of the previous session and start a new session. The Auto Clock Out time is shown in blue.

If the AutoClockOut option is disabled: then, it depends on when they next clock in:

  • If they clock in on the follow day, ShopClock assumes that their shift simply extended to the next day and divides the time into two sessions one: at the end of the first day and the other at the begriming of the second day. If this is not correct the administrator needs to: edit the TimeOut column of the first session, delete the second session, and start a new session for the employee at the correct time.
  • If they don't clock in again until the day after the following day ShopClock realizes that they just forgot to clock out, clocks them out at the same time they had clocked in (i.e. the in and out time will be they same and the session will have zero hours). ShopClock then starts a new session. In this case

a in the TimeOut column. The time out will be blue indicating an auto clock out event. After it is edited it will turn to red.