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Displaying Your Time Card |
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To display your time card, click on your name in the list of active employees on the left hand side of the window. If your name is not visible you can either scroll the list up and down to locate you name or Filter the list by typing a few characters in the filter box located above the employee list. This will filter out all those employees whose names do not match the characters type into the filter box. For example, typing a "J" into the filter box shrinks the list to only those employees whose name starts with "J". After clicking on your name you will probably be asked to enter the password assigned to you by the ShopClock Administrator. After entering your password, your current time card will be displayed. Employee names can be displayed as either First Name - Last Name or Last Name, First Name. Select your preference on the Administration Menu The size of the buttons, and the font used can also be selected from the Administration Menu. |
Clocking In and Out |
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You can clock in or out by clicking on the ShopClock button. You can clock in and out as many times a day as is necessary. For example, clock in when you come to work, clock out when you go to lunch and back in when you return. In each case just click on the ShopClock button. If you are currently clocked in ShopClock will clock you out and visa versa
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Time Card Analysis |
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Requesting Time Off |
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To Request time off (vacation, sick, PTO or Bereavement) click on this button, This opens the Request Time Off window which displays
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Printing Your Time Card |
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To print a copy of your current time card click on the Printer button located to the right of the padlock above the time card. |
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Hiding ShopClock in the System TrayShopClock can now hide in the system tray (that little area normally on the right side of your start bar by the clock) instead of taking up room in the middle of your task bar. To use this feature just click with the Right Mouse button on the icon and select Hide ShopClock or Show ShopClock with the left mouse button. |
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Setting or Changing the Employee Password |
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When timecard is open, employees and set or change the password which protects their timecard. Just select the "Set or Change Employee Password" option of the Administration menu. |
Enrolling Employee Finger PrintsInstead of a password, ShopClock can use the employee's finger print to verify his/her identity. Enrollment is the process of entering the finger prints (two are required) that will be compared to verify the employee's identity. When finger prints are used to verify the employee's indemnity, the employee clicks on his/her name and then touches a finger print scanner. ShopClock uses the SecuGen Hampster Plus finger print reader. |
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To Enroll an employee's finger print, open the employee's timecard, select "Enroll Employee Finger Prints" from the Administration menu, and enter the Admin password. The Admin password is required to verify that the prints collected belong to the employee. Two comparison finger prints must be captured. Later, the employees identity will be verified by comparing his/her finger print to these comparison prints. The quality of the comparison prints should be as high as possible. To collect a print click on the capture button and touch the finger print reader. After two prints are captured, they are compared and if the match is good enough the "Register" button becomes visible and the prints can be saved. If the comparison fails try again by re-capturing the lowest quality print. Repeat until the quality of each print is as high as possible and the comparison matches. Then save the comparison prints by clicking on the "Register" button. If can't get the comparison prints to match you can lower the "Registration Security Level", but it should be kept as high as possible. The selected Verification Security level is used later to verify the employees identity. If the Verification Security level is set too high the employee may not be able to access his/her time card. If set two low someone else may be able to impersonate the employee. |
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Editing Time CardsTo enter Edit Mode, click on the PadLock above the time card grid and enter your Admin Password. The padlock will open indicating that you are in Edit Mode. In Edit mode time card sessions can be added, edited, and deleted. You can also open any time card without entering the employees password. Sessions which have been edited are shown in red print . |
| Notice the little triangle in the Row Selector Box at the right end of the row. The Triangle indicates the current row. After you edit a field in the cell and move to another field, the triangle is replaced with a pencil indicating that changes have been made, but not yet saved. To save the changes press the Enter Key on the key board. To leave the column without saving the changes press the Escape Key before pressing the Enter Key | Editing a Session |
Using the Drop Down CalendarTo open the drop down calander click on the Drop Down Icon (a triangle on the right side of the column being edited. The calender month can be changed via the arrows at the top. The year can be changed by clicking on the year and then the up and down arrows that appear. Clicking on a day in the calendar will change to column date to that date. To quit editing without saving your changes press the escape key un till the pencil in the row selector at the left end of the row is gone, then press the Enter Key. To save you changes just press the Enter Key |
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Adding a New Session
Click on the TimeIn column of the bottom row (it's the one with a "Star or Asterisk" in the row selector).
The Session Editor will appear with the current date and time selected. Make the necessary changes and save them by pressing the Enter Key.
If you Add the session by clicking in the TimeOut column the current date and time will be automatically entered into the TimeIn column.
Sessions added this way are shown in red.
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Deleting a Time Clock Session
Remember the Row Selector! Simply click on the row selector (the little button on the left end of each row in the grid when it's in edit mode) -The whole row will then be highlighted, and press the Delete Key on your key board to delete a time clock session. That's all there is to it: Click on the Row Selector and press the Delete Key. |
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What happens when an employee forgets to clock outWhat happens depends on the AutoClockOut Option. The Administrator can Enable/Disable this option on the Misc Task of the Admin Window. If the AutoClockOut option is enabled: employees will be automatically clocked out at the default clock out time and clocked in, the next time they clock in. That is one click will booth clock them out of the previous session and start a new session. The Auto Clock Out time is shown in blue. If the AutoClockOut option is disabled: then, it depends on when they next clock in:
a in the TimeOut column. The time out will be blue indicating an auto clock out event. After it is edited it will turn to red. |
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