ShopClock: The small business time clock
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Requesting Time Off


ShopClock make it easy for employees to request vacation,sick,PTO or Bereavement time off. by showing the employees the days on which other employees have already scheduled time off, ShopClock also makes it easy for them to follow company rules about how many employees can take the same day off.

Whenever the employees time card is displayed, the employee can open the Request window by selecting the "Dispaly/Request Managed Time" option of the"Quick Info" menu or by simply pressing the F12 function key.

This window provides the employee with a way of requesting any type time off except holidays. It also shows the employee the amount of Vacation, Sick, and PTO hours that are currently available and shows on the calendar which vacation and PTO days have already been scheduled by other employees. Reviewing previous years provides a history.

Available vacation, sick, and PTO hours are displayed on the left side of upper panel. The number of hours currently requested is shown below the available hours. A legend explaining the markings on the calendar is presented on the right hand side of the the upper panel, and a calendar is shown in the lower panel.

Examination of the calendar below indicates which Holidays, Vacation days, Sick days, and Bereavement days have been scheduled (or taken) by the employee. These days are shown with lightly colored background colors and black numbers. The calendar also depicts which Vacation/PTO days have been scheduled for other employees. Again, these dates have lightly shaded background colors and black dates. (the administrator can change the color coding). In the calendar shown above the 12th through the 15th of February are scheduled vacation days of the current employee, while the first three days in July are requests for vacation time off.

To request time off, click on the desired date. A dialog box will appear in which the employee can select the type and number of hours to request. Previously requested (not previously scheduled) hours can also be deleted by clicking on the date. The dialog window also displays information about previously requested time of on that day as well as time off that has already been scheduled by the administrator

After selecting the time of time off to request and entering the number of hours requested click on the "OK" button. The dialog window closes the selected calendar date is displayed with the appropriate backcolor (requests are shown in a darker background color and the requested dates are display in white rather than black. the number of hours requested is added to the amount currently requested. If the amount requested exceeds the amount available the number is shown is red rather than black.

It is possible for the employee to request more time than is available. This way he can request first and secondary choices. which can be indicated by the comment that will be displayed to the administrator when the administer examines the request.

The Managed Time (Vacation) Journal

The employees managed time journal for Vacation, Sick time, PTO, or Uncompensated can be displayed by clicking on the corresponding number of hours.