Managed Time Administration

Hours Available

The hours available to the Current Employee are shown in the top panel, just to the right of the employees name

ShopClock tracks the hours available for Sick, Vacation, and PTO time for each employee. Whenever any of these hours are distributed the amount dispensed is subtracted from the amount available. It is possible to distribute more hours than are available - in this case a negative number of hours is displayed. The available hours for any category can be directly edited, and set to whatever value you like. There are also accrual wizards to help manage managed time.

The Managed Time Legend

Located just above the calendar and below the Current Employee panel is the legend. As you can see "Approved" or scheduled time is represented by paler background colors and black dates, while the days employees are requesting time off on have darker background colors and white dates. You can change the background colors by clicking on the legend, but the foreground colors used for the dates will remain black for approved-scheduled days and white for days with requests.

This panel also contains a comment made by the employee request time off. If you are not be able to see the whole comment just hold your mouse over it for a second or so and a balloon with the entire text will pop up. is also a place for you to type a reply comment. This is actually the Employee Memo which can also be entered in the employee info grid.

The Calendar

For the most part the calendar displays information about the current employee. An important exception is the dates with a light tan or brown background color and black dates. These represent days on which an employee other than the current employee is taking vacation or PTO time.

This calendar is very similar to the calendar which the employees can use to request time off. The main difference is that the administrator can do more with it than the employees can.As indicated by the legend, there are 7 categories of "Managed Time". Employees can request Sick, Vacation, PTO, and Bereavement time off and the administrator can then approve, modify, of deny the employees's requests In the section of the Calendar shown below, the Employee is requesting vacation time on the first three days of July. The vacation time in February (12th - 14th) has already been approved.

Except for the Lunch/Break category managed hours are not included in overtime calculations. Lunch/Break hours effect overtime because they are subtracted from regular hours worked, which of course is what overtime is based on.

The Managed Time Dialogue

Clicking a date on the calendar brings up the Managed Time Dialogue window. This window provides details about everything scheduled for that day (for all employees) and allows the administrator to edit the current employee's schedule as needed. In this example, Joe's vacation request is listed in the grid on the left (green background with white letters) along with the information that Gail has already scheduled 8 hours of facation time for that day (brown background with black letters). The Administrator can approve Joe's request (even changing the amount of hours if needed) or deny it by deleting it.