ShopClock: Really Good Employee Time Clock Software
ShopClock serves as the front end of the payroll process. It collects all of the time clock data (including lunches and breaks) as the employees’ clock in and out throughout the pay period. It notifies the administrator when there are problems like forgotten punches and provides easy yet secure ways for administrators and assistants to correct any problems.
In addition ShopClock provides a calendar based system for managing time off requests and ways for employees and the administrator to communicate with each other about any time clock issue.
At the end of the pay period (or whenever desired) ShopClock calculates overtime according to the rules selected, adds in the approved managed time (like Vacation, PTO, Sick, Bereavement, Holiday hours etc) and passes the summary data via a summary report and/or export file to the pay roll package. Closed Pay Period data is always easily accessible.
There is also a new version of ShopClock called ShopClock-Plus. ShopClock-Plus is not for everybody. It is a more sophisticated version of ShopClock which can track in which department and shift (each department can have up to three pre defined shifts) employees worked so that department and shift differentials can be paid and expenses tracked more precisely. And ShopClock-Plus has many supporting features like unlimited supervisor accounts (each with its own password), and an audit trail. The audit trail can track the changes made to a time card, who made the changes, to which time card, when, and why.
ShopClock is very easy to setup and run, and is perfect for organizations that don’t pay department or shift differentials. In fact, departments are optional and don’t even need to be used. If the Departments Option is used each employee can be assigned to a department. The Reports can then be run for a particular department, holiday hours can be assigned by department, and when approving time off requests the time previously scheduled for that day can be displayed for all employees or only members of current employees department. ShopClock uses the same payroll items (Regular Hours, Overtime Hours, Vacation Hours, Sick Hours, etc) for all departments.
ShopClock-Plus does track time worked by department and shift. Each department can have up to three shifts. Each shift in each department can be given a unique “Payroll Item” or general ledger account number. Overtime and regular hours are assigned to the appropriate accounts. Because ShopClock-plus knows when the shifts begin and end there are more time clock options such as “SnapTo”, “Rounding”, “Supervisor - Time Card Approval”, and “Grace Periods”. Because the companies using ShopClock-Plus tend to be larger than those use ShopClock, ShopClock-Plus has features like “multiple password protected supervisor accounts”, and a complete audit trail.
Both versions have ALL of the old ShopClock-3 features:
Can be used by any computer on the local area network, and on computers in remote locations via VPN connection to the server.
Can export data to QuickBooks and other payroll packages.
Can be used with the SecuGen Hamster finger print reader.
Will work on Microsoft XP Pro or better including Vista, Windows 7 and Server 2003, 2008, and SMB server 2011.
Are extremely easy for employees to learn and use
Plus new features like:
Daily and weekly subtotals on the time card grid,
Call lights (on each note) which can be turned on by the employees to alert the administrator to problems
A new status bar located above the Add/Edit/Select Employee grid which shows the status of Time-Off Requests, Clock out issues, and Call lights.
The seconds part of the hour, minute seconds displayed on the Time In and Time Out columns can now be dropped.
The rules for requiring that Time Out be on the same day as the Time In can be relaxed (Time Out must still be later then Time In). This makes it lots easier to handle late night shifts that start on one day but end on the next.
There is a Company Bulletin which employees see when they open their time cards
The Phrases used on key dialogs that can be customized for English challenged employees
A new calendar report has been added which shows everyone with any kind of scheduled time off for every day in the selected range.
And 8 different “skins” (one of which can be customized) and the colors used to decorate the grids can be customized.
ShopClock4 has all the features of Shopclock-3 plus many new features. Of course, everyone currently using ShopClock-3 can upgrade to ShopClock4 as part of their subscription.
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