Feature Comparison

Each ShopClock computer on the network can list a different subset of employees. The following subsets are available.

• All active employees
• Any particular active employee (for when each employee has their own computer)
• All active employees belonging to a particular department or location
• All active employees belonging to a particular group (allows you to pick and choose which employees will be able to use any particular computer).

Yes

Type of Employee authentication available

• Employee Password (Can be set either the employee or the administrator)
• Finger print scanner (SecuGen hamster Plus)

Yes

Employees can find their time cards by typing the first few letters of their name into the filter bar above the employee list.

Yes

Scroll bars are automatically activated when needed

Yes

Employee names can be displayed as First/Last or Last/First

Yes

The Size of the buttons can be changed. Hint: bigger buttons are easier for employee to click on, but fewer names can be displayed without scrolling or using the filter bar.

Yes

Each row of the time card is a single session with both a clock in time and a corresponding clock out time. There can be many sessions per day, and there are various kinds or types of sessions.

Yes

Yes

Yes

Yes

ShopClock Plus has these additional columns:

• The Department  worked in for the session
• The Shift worked for the session

No

Yes

ShopClock has message system which allows the employees and the administrator to communicate with each other about time card issues. This system,  includes:

• A note which can be attached to any time card session by either the employee or the administrator.
• A call light, which can be turn on by the employee to call the administrators attention to the note
• A Company Bulletin, which is displayed whenever a time card is opened.

Yes

Yes

Time Card Analysis adds up the hours on the time card, calculates any over time and displays:

• Regular Hours
• Over Time Hours
• Double Overtime Hours (in California)
• Any Vacation Hours taken
• Any Sick Hours taken
• Any PTO Hours taken
• Any Bereavement hours taken
• Any Holiday hours taken
• Any Un Compensate hours taken

Yes

Yes

Time Card Analysis also displays the number of hours (regular and overtime) for each Department and Shift.

No

Yes

Editing: The time card can’t be edited by the employee, but can by any supervisor with the correct password

Yes

Yes

With the time card open the employee can

• Clock In and Out.
• Read the Company Bulletin.
• Examine the time card for mistakes.
• Attach/read/edit/delete a note to any time card session.
• Turn the notes call light on to alert the administrator to the note.
• Examine the time card totals.
• Print the time.
• Change their password.
• Or, with an administrator present, register a finger print.
• Use the Managed Time Calendar to:
• Check availability of Vacation, Sick, and or PTO hours.
• Check the status of time off requests on the calendar.
• Make time off requests by click in the desired date and completing the dialogue.
• Delete pending time off requests.
• See who else has time off scheduled for that date

Yes

Yes

The time always comes from the Server, not the local computer.

Yes

Yes

Clicking on the ShopClock button

• Gets the current time from the server
• Uses that time to start or finish a time card session
• Saves the new data to the server and reloads the entire time card

Yes

Yes

When clocking in, the employee is asked to select the department and shift.

No

Yes

ShopClock Plus has SnapTo options that can be configured for the start and end of each shift. This option is not available in ShopClock because ShopClock does not have shifts.

No

Yes

If the SnapTo Option for the start of the shift is turned on and an employee clocks in before the shift starts, they will be clocked in when the shift starts.

No

Yes

If the SnapTo option for the start of the shift is not turned on employees will be clocked in when they click on the ShopClock button.

Yes

Yes

The time always comes from the Server, not the local computer.

Yes

Yes

The At Lunch Option. If this option is enabled, when employees clock out they are asked if they are clocking out for lunch or for the day. If they clock out for lunch, the current session is ended and an At Lunch session is started.

Yes

Yes

Employees can be prevented from clocking back in until their lunch period is over or they can be allowed to clock back in whenever they want.

Yes

Yes

The At Lunch option can be configured separately for each department and shift.

No

Yes

At Lunch time is not added to time or hours worked.

True

True

The Lunch/Break option will add a Lunch/Break session to any day when the employee worked more than X hours without taking a lunch break. The Lunch/Break session is negative and subtracts time from the hours worked. The Lunch/Break option can be used with or without the At Lunch option.

Yes

Yes

The On Break option is optional. If enabled, employees are asked if they are clocking out for a break when they clock out. If yes, then after closing the current session ShopClock starts an On Break session. When the employee returns and clocks back in the On Break session is ended. But the length of the break never exceeds the allow amount. It may be less if the employee returns early. The On Break hours are added to hours worked and count towards over time.

Yes

Yes

The On Break option can be configured separately for each department and shift.

No

Yes

Using the SnapTo End of Shift option. If the SnapTo End of Shift option is turned on and the employee clocks out after the end of the shift the time out is snapped to the end of the shift.

No

Yes

If the SnapTo end of shift option is turned off a grace period is enabled. If the employee clocks out after the end of the shift, but within the grace period the employee is just clocked out. But if the grace period is exceeded, the employee is asked when they actually left (in case they forgot to clock out) and why it was so late. This information is saved in a note accessible only by the administrator or supervisor and the session is TimeOut is set to the session TimeIn and colored blue to indicate that it is only a place holder. The administrator is alerted to the situation by ShopClock message system.

No

Yes

Since ShopClock does not have shifts the SnapTo options are not available. The employees are allowed to clock in and out whenever.
However ShopClock has a couple of ways to handle missed clock outs. If the employee fails to clock out on the same day they clocked in:

• Option 1: the employee is clocked out at an arbitrary time set by the administrator. The time out is colored blue to indicate that it is a place holder.
• Option 2: the employee is clocked out at the same time they clocked in, the time out is colored blue to indicate it is a place holder, and the employee is asked if they forgot to clock are or just worked past midnight. If they just worked past midnight they are just clocked out normally. If they forgot to clock out the time out is set to the time in and colored blue. The employee is then asked what time they should have clocked out. This information is saved in a note accessible only by the administrator or supervisor and they are alerted to the situation when they next open the Admin window.

Yes

NA

ShopClock supports the follow types of managed time off.

• Vacation Hours
• Sick Hours
• PTO hours
• Bereavement Hours
• Uncompensated Hours
• Holiday Hours
• Time Worked (Treated as Hours worked, but entered by the Administrator through the managed time calendar.)

Unused types can be turned off or hidden. Managed time (except for Time Worked) is never counted towards overtime.

Yes

Yes

Using the request system is optional. The Administrator can always add managed time to any time card without a request.

Yes

Yes

Employees can request any type of time allowed except Holidays

Yes

Yes

Time Requests include:

• The Date
• The Time
• The number of hours
• A note about the request

Yes

Yes

When an employee requests time off or the administrator examines the request, they are shown a list of other employees with time off on that same day listed in order of when the requests where made.

Yes

Yes

Both pending and Approved time off requests are displayed on the calendar

Yes

Yes

Approved requests automatically appear on the time cards when that date arrives.

Yes

Yes

The Request Time Off dialogue used by the employees presents the following information:

• The hours of Vacation, Sick, PTO currently available
• The hours of Vacation, Sick, and PTO requests currently pending
• A 12 month calendar show both approved and requested time off
• Journals for each employee for Vacation, Sick, and PTO showing when the managed time was accrued (or given) and when and where it was allocated

Yes

Yes

The administrator is automatically alerted whenever a time of request is made.

Yes

Yes

When the administrator reviews the request:

• A list of other employees with time off or time off requests for that day ordered by when the request were made is displayed.
• Clicking on any row in the list displays the corresponding note.
• The list can include all employees or only those in the same department.

Yes

Yes

Use of the Accrual System is optional.

Yes

Yes

The Vacation, Sick, and PTO (or any combination of them) can be completely customized for each employee and includes the follow:

• Vacation, Sick, and PTO each have their only eligibility dates.
• Time can be accrued on the basis of a fixed number of hours for each pay period or on a fraction of an hour for each hour worked in the pay period.
• A limit can be set on the number of hours accrued each year.

Yes

Yes

Time Off Requests. Shows the number of pending Time Off Requests. If clicked on employees with time off requests are highlighted in yellow.

Clock Out Errors. This button shows the number of Clock Out Errors that need to be corrected. Clicking on the button highlights the employees with clock out errors in yellow.

Call Lights On. This button show the number of call lights that employees have turned on. Whenever an employee adds a note to a time card session they have the option of turning on that notes call light to attract the administrators attention. Clicking on this button highlights employees with call lights on in yellow

Edit Positions. used to control which departments the employee can work in.

First Name

Yes

Yes

Last Name

Yes

Yes

Middle Initial

Yes

Yes

Password (up to 8 characters long and case sensitive). Using a password prevents hurried employees from accidentally clocking someone else in or out. Since this password is used often we suggest that it be an easy password like their initials. Employees can change it to something else if they wish. If buddy punching is an issue, use a finger print scanner.

Yes

Yes

Employees can edit their own passwords

Yes

Yes

The Administrator can view and edit employee passwords

Yes

Yes

Groups can be used to specify who can clock in and out of any particular computer. Each computer can host a single group and each employee can belong to 20 groups. There can be up to 36 different groups.

Yes

Yes

Status This is a total optional column which can be used to sort or filter employees as desired.

Yes

Yes

Active. Active employees can clock in and out. In active employees cannot.  When an employee leaves make them inactive. There is no limit to the number of inactive employees. The number of active employees depends on your current subscription. Inactive employees can be reactivated.

Yes

Yes

At Lunch. ShopClock can be configured to prevent employees from clocking in until their lunch period is over. This button can be used to over ride that option and let the employee clock in immediately.

Yes

Yes

Date Hired. This is optional, unless the accrual system is set to use an accrual year base on the employee employment date

Yes

Yes

Social Security Number. This is optional unless you are exporting data to QuickBooks.

Yes

Yes

Employee Number. This is an optional field. It can be included in the export file to identify the employee.

Yes

Yes

Phone. This is optional, but there is a phone list report which may be useful.

Yes

Yes

Cell Phone. This is optional, but there is a phone list report.

Yes

Yes

Birth date. Totally optional, but there is report.

Yes

Yes

Wage. Optional. If used the Gross Pay (wage times total hours) can be included in the time card report

Yes

No

Salary Hours Per Pay Period.  Employees can be salaried, but still clock in and out for attendance tracking and to use the time off request system. If any salary hours are found when the data is exported only the salary hours and the manage time like vacation, PTO, etc is exported. If Salary Hours are present the clock time is not exported.

Yes

Yes

Departments. Employees can be assigned to a home department by selecting the desired department from the drop down list.

Optional

Required

The department info can be used by the employee when requesting time off to show possible conflicts with other employees working in the same department.

Yes

Yes

The department info can be used by the Administrator when approving time off requests to reveal scheduling conflicts with other employees working in the same department.

Yes

Yes

Import Employees from QuickBooks is used to import the employee list from QuickBooks

Toggle Filter Bar On/Off

Print Employee List

Edit Positions. used to control which departments the employee can work in.

Flexible Pay Period Dates. Whenever it’s time to process the pay period, just enter the closing date. Everything on the current time card through midnight of the closing date will be processed. Anything after that date will remain and be part of the next pay period’s time card.

Select which employees to process. Process only the current employee or All Listed Employees. By using the filter bar on the Add/Edit Select grid you can choose to list only employees in a particular department or perhaps by using the Status Column only part time employees or salaried employees etc.

Select either Decimal Hours or Hours/Minutes/Seconds. This selection applies only to reports run in the Admin window – The ShopClock window can use a different hour format. If using the Hours/Minutes/Seconds format, you can elect not to print the seconds. They are still used in all calculations.

Select signature block style. The small block has a place for the employee to sign the time card. The large block has places for both the employee and a supervisor to sign the time card.

The pay period processing reports can be run as often as desired.

The Time Cards can be run for either the current employee or All Listed employees. See the Add/Edit/Select section to learn how to select the current employee or a subset of employees.

The Summary Report is always based on All Listed employees

The Department and Shift Analysis gives the totals hours (Regular and Overtime) worked for each shift in each department as well as the time off taken by each department. This is a summary report across all employees.

The Selected Department Detailed Report provides an analysis (regular hours and overtime) for each employee who worked in the selected department. If the selected department is the employee’s home department the analysis also includes the time off data for that employee.

Export To:

QuickBooks

Pay Period Totals to .csv or .tsv (comma or tab separated values), excel.

Payroll 1

SurePayroll

Closing the Pay Period. Can be done for the Current Employee only or All Listed employees. This is done after the final reports have been printed and the data exported. All data on the current time card through midnight of the Pay Period Ends date is removed from the current time card and placed in a closed pay period. Closed pay periods can be viewed, edited, reprinted, and reopened by the administrator. The accrual system is based on closed pay periods.

Shows all the approved time off (Vacation, Sick, PTO, Uncompensated, Holidays, and Bereavement) for the employee requesting time off.

Yes

Yes

Depicts which days other employees have off so they can schedule around each other.

Yes

Yes

When requesting time off the employee can specify when during the day they need the time off.

Yes

Yes

Employees can attach a note to the time off request.

Yes

Yes

The administrator can add to or edit the note when servicing the request.

Yes

Yes

The time off schedule can be printed for a single employee or any group of employees for any time period.

Yes

Yes

The calendar also displays the number of Vacation, Sick, and PTO hours an employee has accrued, but not yet allocated. Clicking on these numbers brings up a journal which shows when time was accrued and when (and to which days) it has been allocated. The journal keeps a running total of these additions and subtractions. This total is the amount of time available for the employee to use.

Yes

Yes

The total hours available can be negative if the employees use more time off than they have accrued.

Yes

Yes

The Accrual Year can be based on the calendar year beginning January first or on a year based on the employee’s date of employment.

Yes

Yes

The accrual process can be different for each employee and each type of time off (Vacation, Sick, or PTO).

Yes

Yes

Time can be accrued as a fraction of the hours actually worked, or a fixed amount of time can be accrued each pay period.

Yes

Yes

When accruing time based on how many hours an employee worked, overtime hours can be counted or not.

Yes

Yes

A limit can be placed on the total number of hours accrued per year

Yes

Yes

A limit can be placed on the total number of hours available at any one time to stop employees from accumulating large amounts of accrued time because they are not using it up each year.

Yes

Yes

Accrued hours are entered into a journal or ledger (accessible by both the employee and the administrator).

Yes

Yes

The Accrual Wizard is usually run as each pay period is closed, but can be run any time (and as often) the administrator chooses. For example, it can be run once a year.

Yes

Yes

Each time the accrual Wizard is run it recalculates the accrued hours for the current accrual year.

Yes

Yes

The Administrator can always add of delete time directly to/from the employees journal (ledger).

Yes

Yes

The journal or ledger can be accessed (viewed and printed) by both the employee and the administrator, but only the administrator can edit it.

Yes

Yes